Privacy Policy

This Privacy Policy describes how AIMXB Property Management collects, uses, stores, and shares information when you visit pm.aimxb.com, submit a form, request maintenance, use our calculators, or access an owner, tenant, vendor, or manager portal.

Information We Collect

We may collect contact information such as your name, email address, phone number, company name, property address, and any notes or documents you submit through our intake, onboarding, maintenance, or portal forms.

We may also collect account and operational data associated with property management services, including lease, maintenance, payment, invoice, vendor, and audit-log information when those features are used.

Like most websites, we also collect technical data such as IP address, browser type, device information, referring pages, and usage activity for security, diagnostics, and analytics.

How We Use Information

We use information to respond to inquiries, provide property management services, route requests to the correct team, manage maintenance and vendor workflows, operate owner and tenant communications, support portal access, improve the website, and maintain records required for business, accounting, legal, and security purposes.

Payments and Financial Data

Payment-related features may rely on third-party providers such as payment processors, ACH providers, accounting systems, or banking integrations. We do not publish full card or bank credentials on the public site. Payment information is processed and stored subject to the policies and security controls of the applicable provider.

Third-Party Services

We may use third-party tools and services to support communications, analytics, geocoding, maps, screening, market data, maintenance coordination, document generation, payment processing, and operational reporting. Those providers may process information on our behalf according to their own privacy policies and agreements with us.

Cookies and Session Data

This website may use cookies, session cookies, and similar technologies to keep you logged in, remember preferences, secure forms, measure traffic, and improve site performance. If you disable cookies, some portal and login functionality may not work properly.

How We Share Information

We do not sell personal information through this website. We may share information with service providers, contractors, vendors, professional advisers, affiliated entities, or legal authorities when needed to operate our services, complete transactions, enforce our terms, protect people or property, or comply with law.

Data Retention

We retain information for as long as reasonably necessary to provide services, maintain business records, resolve disputes, enforce agreements, comply with legal obligations, and support security or audit requirements.

Your Rights

Depending on where you live, you may have rights to request access to, correction of, or deletion of certain personal information we hold, subject to legal and operational exceptions. To make a privacy request, contact us using the information below.

Security

We use administrative, technical, and organizational measures designed to protect information, including encrypted connections where appropriate, role-based access, and audit-aware workflows. No internet transmission or storage system is guaranteed to be completely secure.

Contact

If you have questions about this Privacy Policy or our data practices, contact AIMXB Property Management at victor@aimxb.com or call 805-994-8048.

Last updated: March 18, 2026.